Tally Payroll is integrated with Accounting to give the user the benefits of simplified Payroll processing and accounting.
Tally Payroll enables users to set up and implement salary structures, ranging from simple to complex, as per the organization’s requirements. Yes can also align and automate payroll processes and directly integrate them with main stream accounting applications. Payroll data can be viewed as part of the existing and configurable cost centre reports for business analysis.
Tally Payroll also supports configurable formats for payslip printing; flexible salary/wage, attendance, leave and overtime registers; gratuity and Expat reports.
In This Tutorials You Will Learn How To Record Salary Details In Payroll Feature Of Tally Prime
How To Record Salary Details In Tally Prime :
• Create Pay Heads
The components of structured salary are created under Pay Head Create the salary structure components in Pay head.
The salary components constituting Pay Structures are called Pay Heads. A Pay Head may be an earning, which is paid to an employee, or a deduction, which is recovered from his/her salary. The value of these Pay Heads could be either fixed or variable, for each Payroll period.
The Pay head creation in tally is very user friendly. Tally allows creating any complex type of pay head.
Pay Head Type
A Pay Head is categorized as Allowances, Deductions or Reimbursements
In Tally Payroll, Pay Head types are provided in a natural language for ease of use, as follows:
1. Earning for
Employees
2. Deduction
from Employees
3. Employer’s
Statutory deductions
4. Employer’s
Statutory Contribution
5. Gratuity 6.
Loans and Advances
7.
Reimbursement to Employees
Calculation Types
The Calculation of the Pay Head is bases on its Calculation Type.
Tally payroll allows following calculation methods
Note: The formula defined in Calculation Type will be used for computation only while using Payroll Auto Fill functionality in the Payroll Voucher, and not in Manual entry mode of Payroll voucher.
The following computational models are supported in Calculation Types.
1. As Flat Rate
As Flat Rate is a Calculation where the value of the Payroll head is a fixed amount for a period. Pro-rated. In Tally the attendance can be of Payable days (Present) or loss of pay (Absent) type.
2. On Production
On production calculation type is used to calculate the Production incentive type of Pay head. The production date can be entered in Attendance voucher against a Production type.
3. As Computed Value
As Computed Value is used if the Pay Head value is based on a dependent component. You will be able to define the dependent component by specifying the formula or using the current sub- total or current earning or deduction total. You can also define the slab either by percentage to value or the combination in a slab. i.e. HRA as 40% of Basic Salary
4. As User defined Value
As User defined Value allows you to manually enter the value at the time of processing the salary. This calculation type is useful for Pay Heads that have variable values and are not related to any attendance/production data.
• Create Employee Masters
Create an Employee master. Enter the requisite Employee Details & Employee group by grouping employees under the function they perform; their department or designation.
• Create Salary Details
• Process Payroll and Generate the Payslip
Generate the Payslip that provides employee as well as attendance details, itemizes each component of the employee’s earnings and deductions, and displays the net amount paid to him for a given pay period. It also provides information to the employees to how the net amount was arrived at.
Step - 2 Enable Payroll Master In Tally Prime Features Press F11
Step - 3 Create Employee Groupe From Payroll Master
• Enter the
Name of the Employee group.
• Select the
group from the List of Employee Groups.
• Accept to
save the Employee Group.
You can create
multiple Employee Groups in this mode.
Here Two Employee Group Create First Marketing And Second Sale Team.
3.1 Employee Group Creation : Marketing
3.2 Employee Group Creation : Sales Team
Step - 4 Work Of Unit Creation From Payroll Master
Step - 4.1 Work Of Unit Creation
Note : Here Created Three Work Unit
1 Hours,
2 Minutes ,
3 Compound Hours To Minutes
Step - 5 ATTENDANCE / PRODUCTION TYPE Creation
1. Enter the
Name of the Attendance Type
2. Select
Primary from the list for the field Under.
3. Select
Production as the Attendance Type. 300
4. The Unit
field will appear, select the appropriate type of unit from the list.
5. Accept to
save the Attendance Type.
Similarly, you
can create Box Production Attendance Type
5.1 ATTENDANCE / PRODUCTION TYPE Creation : LEAVE CREATION
5.2 ATTENDANCE / PRODUCTION TYPE Creation : Over Time
Step 6 : Pay Heads Creation
Creating An Earning Pay Head
To create an Earning Pay Head, Basic Salary, under Indirect Expenses:
Earning For Employee
BasicBonus
DA
HRA
Over Time
Reimbursements
TA
Deduction From Employee
ESILeave
PF
6.1 PAY HEADS CREATION BASIC
1. Enter the
Name of the Earning Pay Head.
2. Select
Earning for Employees as the Pay Head Type form the List of Pay Head Types.
3. Select the
respective Pay Head Group Earnings from the list for the field Under.
4. select Yes
from the list if you want the Pay head to affect the net salary.
5. The Pay Head
name entered in the Name field will appear in this field. You can change the
same, if required. The name entered in this field will appear on the payslip.
6. Select Flat
Rate from the List of Calculation Types.
7. Select the
Calculation Period Type from the list. 290
8. Based on the
Calculation Period Type, you can select and enter the details for Per Day
Calculation Basis.
9. Select the
Rounding Method from the list if applicable.
10.Accept to
save the Pay Head.
Similarly, you
can crate Earning Pay Heads for HRA, Conveyance and so on…
6.2 PAY HEADS CREATION Bonus
6.3 PAY HEADS CREATION DA
6.4 PAY HEADS CREATION HRA
6.5 PAY HEADS CREATION Over Time
6.6 PAY HEADS CREATION REIMBURSEMENTS
6.7 PAY HEADS CREATION TA
Creating A Deduction Pay Head
To create a Deduction Pay Head, Professional Tax under Employees’ Statutory Deductions:
1. Enter the
Name of the Deduction Pay Head.
2. Select the
Pay Head Type from the List of Pay Head Types.
3. Select the
Group from the List of Groups.
4. select Yes
from the list if you want the Pay Head to affect the net salary.
5. The Pay Head
name entered in the Name field will appear in this field. You can change the
same, if required. The name entered in this field will appear on the payslip.
291
6. Select the
Calculation Type from the List of Calculation.
7. On selecting
the Calculation type to ‘As Computed Value, a new field Calculation Period
appears which will be set to Months automatically.
8. Select On
Current Earnings Total from the list to be Computed On.
9. Specify the
Slab Rate.
10. Select the
Rounding Method from the list if applicable.
11.Accept to
save the Pay Head.
Similarly, you
can create a Deduction Pay Head for Provident Fund and so on
Note: If you
are using any Pay Head component having Calculation Type As Computed Value and
Compute: On Current Earning Total, while defining Salary Detail, the sequence
of the component has to be selected accordingly.
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